Save up to 73% Time and Cost

Going paperless with electronic forms and form approvals helps to cut through processing time. Electronic files and workflows with e-signatures enable easy access to information. Over 100 built-in reports are available at the click of a button, saving you days to create and compile each report.

Save time and money with:

  • Paperless forms online that are integrated with position control, budgets, time/attendance, and payroll
  • Reduced overhead and processing times
  • Avoid duplicate entry with multiple systems
  • Streamlined credentialing process
  • Automated email reminders and notifications
  • Comprehensive HR and personnel system
  • Easily create your own ad-hoc reports in under a minute

Avoid HR Compliance Risks and Problems

Stay on top of compliance and reporting. Helios has built-in compliance reports for:

  • Audit Reports
  • State and Federal reports
  • Board reports for hiring and personnel changes
  • Every Student Succeeds Act (ESSA)
  • Assignment Monitoring
  • Equal Employment Opportunity (EEO)
  • Credentialing
  • Staff and Teacher Rosters
  • Many more

Hiring, Onboarding, and Employee Self-Service

Empower applicants, new hires, and current employees with easy to use tools via portals and mobile app:

  • Apply easily for job openings
  • Enable administrators to review and hire
  • Onboard new hires online
  • Allow new hires to complete forms and submit documents online
  • Employee self-service for all employees to sign contracts, check leave balances, view evaluations, give feedback, and more.

Time and Payroll Reporting and Personnel Requisitions

Helios helps with streamlining your time and attendance, payroll processing, and personnel reporting:

  • Automatically accrue earned leave
  • Real-time display of leave balances
  • Absences and substitutes with account codes
  • Time off and leave requests
  • Certificated and classified payroll reports
  • Electronic timesheets and extra duty

Helios helps you go paperless with your personnel requisition approvals and workflows:

  • Routes electronic forms for approval
  • Email notifications at each step
  • Approved requisitions tie into position control and payroll reporting

Credentials and Assignment Monitoring

Helios takes care of all your credentialing needs:

  • Get credential updates seamlessly and avoid the need to do manual input
  • All new credential and authorization codes
  • Automated process for credential updates, reminders, assignment monitoring, and reporting

Helios has a special smart assignment engine that does a preliminary check if your teachers are highly qualified (HQT) to teach classroom courses. You get Assignment Monitoring and misassignments reports for review and county reporting.

Complete Personnel System

All you need to manage your personnel and HR data:

  • Demographics
  • Online Evaluations
  • Work History
  • Salary and Benefits
  • TB, DOJ, Immunizations
  • Leaves of Absence
  • English Learner (EL) Authorizations
  • Teacher Induction
  • Highly Qualified Status
  • Professional Development
  • Volunteers

Talks to Your District and County Systems

Helios can interface with your district and county systems, including HR, payroll, position control, finance, ERP, and student systems. This helps eliminate multiple entry by staff and leverage Helios’s capabilities while keeping your existing systems.

No Double Data Entry –

We import your data

We import your existing data into Helios to get you up and running quickly. We can set up an ongoing import/export to and from Helios with your other systems to avoid duplicate data entry.

This helps your staff save time and avoid errors. It lets your staff be efficient and productive.

Secure Solution, Fully Supported

  • 256-bit SSL security like shopping and banking websites
  • Password protected
  • FISMA compliant hosted data centers
  • Web-based system – Anytime, Anywhere access
  • Strong yet flexible security; ability to assign access permissions to different levels of staff
  • Ability to restrict access based on location or read/write or only specific areas of the system
  • Help guides and toll-free support available for technical and HR related issues