Onboarding with Helios

Give New Hires a Warm Welcome, Not Paperwork

Save Time and Cost with Helios Onboarding

New hires complete forms and enter information online easily with Helios:

✔     Read and e-sign district forms, documents, manuals and policies
✔     Information collected includes personal, W-4, I-9, dependents, benefits, resumes, and transcripts
✔     Required fields ensure all necessary information is completed before submitting

On average, it takes 1 to 2 hours for HR staff to process traditional onboarding paperwork.
This time is cut by 90% with Helios, saving staff hours of data entry work and paper/printing costs. Moreover, when your new hire does walk into the office, the conversation can be concise and more productive, focusing on their questions and giving them a truly warm welcome, instead of a pile of paperwork.

Being forward-thinking, the ability to have an online onboarding process like Helios puts us at the forefront. It also helps us recruit better! With Helios, a new hire has to spend only 10 minutes with us instead of almost two hours. Staff time is huge, so I would highly recommend Helios to any district.

Linda De la Torre,
Superintendent, San Marino Unified School District

All Standard Forms Built In

Helios can help you build your own e-forms, policies, and e-documents, complete with e-signature capabilities. All standard forms for onboarding are built into Helios, including:

✔     TB Risk Assessment Questionnaire
✔     Retirement System Information
✔     Warrant Recipient Designation
✔     I-9 Eligibility for Employment
✔     State Withholding Certificate
✔     Direct Deposit Authorization
✔     Workers’ Comp Information
and Physician Designation

✔     Employee Basic Information
✔     W-4 Tax Withholding Form
✔     Medical Benefit Enrollment
✔     Social Security Notification
✔     Loyalty Oath of Allegiance
✔     Emergency Information
✔     STRS and PERS forms
✔     Fingerprint Clearance

Customize Your New Hire Packets and Forms

Customize new hire packets and create multiple for various employee types like Certificated, Classified, Coaches, Substitutes, Bus Drivers, etc. There is no limit to the number of forms or packets you can build in Helios and there is no extra cost for additional packets and forms. You can also customize welcome emails and messages for new hires.

Built-in Workflow and Email Notifications

Helios offers built-in workflow capability to route onboarding through various approvers such as school sites, HR, accounting, payroll, IT, or others.

✔     Email notifications are sent at each step
✔     New hires get a customizable welcome email
✔     Approvers get email notifications to review and approve new hire information.

Finally, Payroll can receive payroll forms after completion and departments such as IT and HR notified.

Employee Electronic File and Interface to Other Systems

Helios does not stop there after completion… All new hire data enters the Helios HR portal where you can run single-click reports, manage employee data, electronic files, and schedule automated reminders. Helios can interface with payroll and other HRIS systems for new hire data. This integration reduces multiple data entry, saving your team time and money while reducing errors.