Data That Delivers: 3 HR Reports for K-12 Success

K–12 HR teams juggle a lot—recruitment, retention, compliance, and employee support all compete for attention. But without the right reports, it’s easy to miss red flags or opportunities for improvement. Recent information from Hanover Research (Ewaida, 2023) emphasizes the importance of data in education to strive for continued improvement. Running these three core HR-focused reports on a regular basis can help your team stay ahead of staffing challenges, compliance deadlines, and workforce trends.

1. Staffing & Vacancy Report 

Purpose: Tracks open positions, time-to-fill rates, and departmental staffing levels. 
Why It Matters: Identifying where hiring stalls and which positions are hardest to fill allows districts to adjust recruitment strategies before it impacts student learning. 

Key Metrics to Include: 

• Number of open positions by role 

• Average days to fill 

• Positions pending board approval 

2. Employee Credential & Certification Compliance Report 

Purpose: Monitors expiration dates for teaching licenses, credentials, and other required certifications. 
Why It Matters: Staying on top of credential renewals helps avoid last-minute scrambles and ensures compliance with state and federal regulations. 

 Key Metrics to Include: 

• Credential expiration dates by employee 

• Endorsements held vs. position requirements 

• Employees in “renewal pending” status 

3. Staff Attendance & Leave Usage Report

Purpose: Summarizes employee absences, leave balances, and patterns of leave usage. 
Why It Matters: Identifying trends in absenteeism helps HR address workload concerns, morale issues, or staffing gaps before they affect student outcomes. 
Key Metrics to Include: 

• Absence rates by role or department 

• Average number of days absent per employee 

• Frequency of substitute teacher use 

How Helios Can Help 

We’re glad you asked! At Helios, we offer Over 100 built-in, single-click reports, saving days in compiling time. Helios has built-in reports for: 

• Assignment Monitoring 

• Staff and Teacher Rosters 

• School Board Reports 

• Credentialing 

• And many more!  

Along with over 100 built-in reports, Helios also has a report designer. This functionality allows users to build their own customized reports and save them for the future.  

Final Thoughts 

By running these three reports consistently, K–12 HR teams can shift from reactive problem-solving to proactive workforce management. Paired with strategic follow-up actions, these reports not only keep your district compliant but also improve recruitment, retention, and overall staff well-being. 

What other reports do you find useful?