Deeper Dive Video Library

Deeper Dive video: Absences and Substitutes

Deeper Dive video: Evaluations

Deeper Dive video: Workflows

Webinar: Go Play in the Sandbox

Helios Full-length demo video

Deeper Dive video: Onboarding

Deeper Dive video: Reports

Deeper Dive video: e-Forms

Electronic Files and Documents (DocWonder)

Electronic document management and tracking helps with uploading or scanning in hard copy documents and attaching to employee profiles. This module is part of the Helios core product. Documents can be shared by employees or with employees. This creates an electronic personnel file and provides easy access to documents including contracts, W-4, I-9, test scores, transcripts, resumes, memos, and other forms.

Helios also has electronic forms or eForms that enable employees and new hires to complete and electronically sign forms online without the need to download any software. Admin staff can design these forms within Helios easily using built-in Form Designer.

Evaluations

Helps with online evaluations based on district evaluation tools and templates. Allows administrators to complete evaluations online, electronically sign, and submit them. Employees can see evaluations on the Employee Portal and submit comments too. Multiple evaluation forms for different employee types can be built in. It also sends reminders as well as schedules next evaluation based on criteria.

Assignment Monitoring

Helps compare teacher credentials to courses and classes taught, check for compliance, and flag any potential mis-assignments. This is very useful to check which teachers may be teaching out of compliance. The assignment tracking feature of Helios is dependent on data sources such as teacher class assignments, course codes, and other values. The district may choose to import the assignment data from their student system and Helios can help with this integration. If the district uses the standard CBEDS/CalPADS course codes then that will reduce the setup time. The assignment monitoring feature in Helios also includes assignment monitoring prediction which is not meant as a substitution for a human professional conducting assignment monitoring but is only a very preliminary indicator.

Hiring and Recruitment

Streamline your recruitment and hiring process. Post jobs, enable applicants to apply online, screen and manage applications, and allow review and scoring of applicants by HR, principals, and hiring managers. You can communicate with applicants online, check references, check credentials, and make final hiring decisions. This module is fully integrated with Helios’ position requisition and new hire onboarding modules to allow for seamless hiring workflow process.

Reports and Analytics

Stay on top of compliance and reporting. Helios has built-in compliance reports for

  • CALPADS
  • Every Student Succeeds Act (ESSA)
  • California CBEDS
  • Assignment Monitoring
  • Equal Employment Opportunity (EEO)
  • Credentialing
  • Staff and Teacher Rosters
  • School Board Reports
  • Many more

Onsite Training

Onsite training can be arranged. We can perform a train the trainer session, train principals and other users of the system (if your plans are to disseminate work to school sites), train employee, etc.

Interfaces to Other Systems

Helios can talk to or integrate with other systems, including student information systems, financial systems, district and county systems, and other systems for data import or export. This integration reduces the multiple data entry, saving time and money, while reducing errors.