Jurupa Unified School District Feels Like Part of the Helios Family

Jurupa Unified School District Feels Like Part of the Helios Family 

Serving over 18,000 students and covering 44 square miles in western Riverside County, Jurupa Unified School District is committed to academic excellence. By fostering a growth mindset in every child, Jurupa Unified School District empowers each child to unlock their potential and succeed in school, in career, and in life. At Jurupa USD, schools and programs are founded on proven educational strategies, supported by the latest research in neuroscience and are designed to promote the personal and academic growth of all students. 

Summary   

Jurupa USD appreciates the ease with which they can track extra duty, run reports, streamline workflows, and so much more. Jurupa USD teamed up with Helios because they knew they would feel like part of the Helios family, experience outstanding customer service, and achieve their workforce management goals.  

Challenge 

Jurupa USD was looking for a solution to streamline their attendance, leaves, and extra duty processes. Specifically, they needed a system to provide an electronic request for extra duty time that could be routed and approved, would track the number of hours paid through payroll against the request via the timekeeper, and tie the request to the timesheet entry in the system. One of their goals was to eliminate double entry to help save time. 

The Helios Solution for Jurupa USD 

Jacqueline Benson (Jackie), Director of Fiscal Services, says that Helios already had the reporting functionality they needed, while still offering customization for their district. “Helios offered this functionality, had it already programmed in their system, and we were also able to customize the request to meet our needs. We had a lofty goal to go live on July 1st after only four months of development and were successful in doing so,” says Jackie.  

Jackie also notes the benefits of the reporting features within Helios. “We can run reports of the outstanding balances of extra duty time with the SACS funding lines and use those reports to encumber site and department budgets in our financial system.”  

Saving Fiscal Resources 

One of the benefits for Jurupa USD is the major savings of fiscal resources. With the help of Helios, Jurupa USD is able to ensure departments stay within their budgets and not exceeding their requested hours. “This is really helping our sites stay within their site budgets and helping us to stay fiscally solvent as a district,” says Jackie. “So, in this regard, the system pays for itself.  

 Streamlined Implementation and Support  

Helios has been there for Jurupa USD to provide support throughout the implementation process and beyond. “The relationship is there, the support is there, and we are very happy with the Helios system,” says Jackie. 

Benson is happy to be part of the Helios Ed family. “Most of all, Helios promised that we would become ‘part of the Helios family’. We very much feel that we are.”