Paper Pushing or Pushing Paper Out? The Benefits of Transitioning your HR and Business Practices to a Paperless Solution!

We’ve all been there. You need to find a document right away and you begin digging through filing cabinets, folders, and inevitably getting a papercut (or two) in the process. You find yourself saying, “there must be an easier way!” Luckily, there is! Read on to learn about the many benefits of going paperless in your school.  

According to Sapio Research, 65% percent of K-12 educational leaders consider “going paperless” to be an “increasingly important effort”. There are several benefits of school districts adopting paperless human resources (HR) processes. Here are some of the key advantages: 

Cost Savings: Going paperless eliminates the need for printing, photocopying, storing, and distributing physical documents, resulting in significant cost savings over time. It reduces expenses associated with paper supplies, ink, maintenance of printers and copiers, and physical storage space.

Time efficiency: Paperless HR processes streamline administrative tasks and save time for both HR staff and employees. Digital documents can be created, shared, and accessed quickly, allowing for faster communication and processing of information. Automated workflows and electronic signatures also expedite the approval and signing of documents, reducing delays. With Helios, districts are able to save an average of 73% time and cost. What would you do with all of that extra time?  

Enhanced productivity: By eliminating manual paperwork and repetitive administrative tasks, HR professionals can focus more on strategic initiatives, employee engagement, and professional development. Time saved on administrative work can be redirected to other activities, leading to improved overall productivity. 

Improved accuracy and data security: Paperless HR processes help minimize errors caused by manual data entry or misplaced physical documents. Electronic systems provide greater accuracy and consistency in data management, reducing the chances of information loss or inconsistency. Additionally, digital HR platforms often have robust security measures in place to protect sensitive employee information, which ensures compliance with data protection regulations. 

Easy access and retrieval of information: Storing HR documents electronically allows for quick and convenient access to information when needed. Authorized personnel can retrieve and review documents digitally, eliminating the time-consuming process of searching through physical files or requesting documents from different locations. This improves overall efficiency and supports timely decision-making. 

Environmental sustainability: Adopting paperless HR processes aligns with environmentally friendly practices and promotes sustainability. Reduced paper usage helps conserve natural resources and minimizes the carbon footprint associated with paper production, transportation, and disposal.

Space optimization: Moving to a paperless system eliminates the need for physical storage space to store large volumes of documents. School districts can repurpose or reduce storage areas, optimizing their use of available space for other purposes. Say goodbye to filing cabinets!  

Overall, transitioning to paperless HR processes can streamline operations, save costs, enhance data security, and improve efficiency and productivity in school districts. 

Which benefit of going paperless is most important to you?